CONSTITUTION AND BYLAWS CHRIST-KING CATHOLIC SCHOOL COUNCIL
The name of the school council shall be the CHRIST-KING SCHOOL COUNCIL of Christ-King Catholic School, Stettler, Alberta.
Christ-King School Council is a link between home, school, church and community.
We assist the school in providing Catholic education that prepares students to learn, to work, to live fully, and to serve God in one another.
Make a difference and establish Christ-King Catholic School as the school of choice in our community.
1. The objectives of the council, in keeping with the school act and the school council’s regulations, are as follows:
- To provide advice (input) to the staff and principal on issues of importance such as the school philosophy, mission and vision; school discipline policies, programs and directions; and budget allocations to meet student needs.
- To stimulate continuous improvement in meaningful involvement by all members of the school community.
- To facilitate collaboration among all the concerned participants of the school community.
- To support an approach to schooling in which decisions are made collaboratively and whenever possible at the school and classroom level.
- To facilitate the development of a common vision for our school.
- To keep the school board informed – in cooperation with the principal – of the needs of the school.
- To support the school in its efforts to focus teacher’s time and school resources on the essential tasks of teaching and learning.
- To facilitate communication with all educational stakeholders and the community.
- To help in fund-raising where needed.
2. a) The membership of the council shall consist of the following:
- Five parents of students attending Christ-King Catholic School,
- The principal of the school,
- One teacher of the school elected annually by the teachers,
- One member of the community selected by the members of council as near as possible to the start of the school year.
b) At the general meeting the majority of voting members must be parents of students enrolled in the school.
3. The executive committee will elect from its membership the following officers: a chair, a vice-chair, a secretary, and a treasurer. In the absence of the chair the vice-chair will assume the duties of the chair.
a) Every member of the council is eligible to be elected as an officer of the council.
b) The terms of office shall run from Annual Meeting (September) to Annual Meeting (September).
c) The signing authority on the bank account shall be the chair, treasurer, principal and vice-chair. Any two signatures are required.
Duties of the Officers
4. a) The Chair
The chair shall be a parent of a student attending the school. The chair should be someone who can work collaboratively and knows how to organize both programs and people. The chair should actively encourage others to become involved in meaningful ways. Typical chairing duties include:
- calling regular school council meetings,
- preparing agendas for school council meetings,
- chairing and maintaining meeting decorum,
- ensuring that minutes are recorded and maintained,
- communicating with the principal on a regular basis,
- ensuring there is regular communication with the school community, beyond those who attend meetings,
- following existing school council by-laws/operating procedures,
- ensuring roles and responsibilities are clearly defined,
- soliciting input from all members,
- staying informed about school board policy that impacts school council,
- striving to ensure the diversity of the school community is represented on school council,
- promoting teamwork between school council, principal and staff,
- leading a school council self-evaluation,
- completing the annual report to the school board.
b) The Vice-Chair
The Vice-chair shall assist the chair with duties as assigned. Typical, the vice-chair’s duties are to:
- Chair meetings, in the event the chair is unavailable,
- work with and support the chair in agenda preparation,
- promote teamwork and assist the chair in the smooth running of the meetings
- keep informed of relevant school and school board policies,
- prepare to assume the responsibility of chair in the future.
c) The Secretary
The school council secretary typically will:
- act as a recorder at each meeting and ensure the minutes accurately reflect the directions agreed to at the school council meeting,
- keep minutes, correspondence, records and other school council meeting documents filed in an orderly fashion and publicly accessible, in accordance with the Personal Information Protection Act,
- have a working knowledge of the operating procedures of the school council,
- ensure notice of meetings and other school council events is distributed or posted on the bulletin board.
d) The Treasurer
If the school council is handling money, through fundraising activities or grants, the treasurer will:
- keep accurate records of all transactions,
- report to the school council on the receipt and expenditure of funds,
- ensure that records are available, upon request of the school board.
5. With the exception of the council position filled by the principal, the school council may appoint qualified persons to fill vacancies until the vacancies can be filled by the appropriate constituents or, in the case of new council members who are parents, when they are elected at the next annual school general meeting.
6. a) A school council may appoint committees; consisting of project leader, members, and others from the school community with either delegated or advisory responsibilities.
b) The project leader shall coordinate tasks to ensure the project completion, report the status of the project to the School Council by attending meetings or submitting written reports, and submit a final report on the completion of the project, including a postmortem review.
7. a) The school council shall meet approximately 10 times during the school year.
b) Regular meetings will be monthly, from September to June, as established at the annual meeting. The meetings will be held at the school.
c) Special meetings of the School Council may be called by the executive.
d) The quorum for meetings of the school council shall be set at 5 parents.
8. a) Decisions at council meetings will be made by consensus as much as possible
b) Voting members will be all parents of students and appointed representatives in attendance, excluding the chair and the principal.
c) When a vote is taken, the motions must be moved and seconded and pass by a 51 per cent majority.
d) In the event of a tie, the chair shall be the deciding vote.
9. a) The annual meeting of the school council shall be held not later than 20 days after the first instructional day of the school year.
b) The meeting will be advertised throughout the school and the community.
c) Election for the representatives of the parent community will take place at the annual meeting. All parents of students attending the school are eligible for election.
d) All parents of students attending the school are eligible to vote at the annual meeting.
e) The business of the annual meeting shall include:
- The election of representatives,
- Financial statement of the previous year,
- Discussion of major issues in which all parents should have input,
- Any formal evaluation of the school council.
10. a) In accordance with school councils regulation, the school council, through the chair, must prepare and provide the school board with an annual report which includes:
- A summary of council activities for the year,
- A financial statement,
- Copies of the minutes of each meeting.
b) The school council shall make the report available to all concerned members of the school community.
Amendments to the Bylaws
11. a) The bylaws remain in force from year to year unless amended.
b) The bylaws of the school council may be amended by a two-thirds majority vote at a school council meeting.
c) Notice of proposed bylaw amendments must be circulated with the notice of meeting at least 21 days in advance of the meeting.
d) All amendments to bylaws must be approved by a majority of parents of students attending the school, including parents of Early Childhood services students, who vote at a special meeting of the school council called for that purpose.
Conflict Resolution Procedures
12. a) In accordance with the School Act, the school council will abide by the conflict procedures outlined by the local school board.
b) If there is a conflict between council members the behavior that causes complaint will be asked to be remedied or rectified.
Code of Ethics
13. All school council members shall:
- abide by the legislation that governs them,
- be guided by the mission statement of the school and school council,
- endeavor to be familiar with school policies and operating practices and act in accordance with them,
- practice the highest standards of honesty, accuracy, integrity and truth,
- recognize and respect the personal integrity of each member of the school community,
- declare any conflict of interest,
- encourage a positive atmosphere in which individual contributions are encouraged and valued,
- apply democratic principles,
- consider the best interests of all students,
- respect the confidential nature of some school business and respect limitations this may place on the operation of the school council,
- not disclose confidential information,
- limit discussions at school council meetings to matters of concern of the school community as a whole,
- use the appropriate communication channels when questions or concerns arise,
- promote high standards of ethical practice within the school community,
- accept accountability for decisions,
- not accept payment for school council activities.
14. a). School council shall adhere to the Personal Information Protection Act (PIPA).
b). School council shall not share personal information for purposes other than those of school council business.
15. a). School council may develop policy for the duration of their term.
b). The policies of school council will be reviewed at the beginning of every new school council term to decide if each policy will be implemented for the new school council and its term.